Privacy policy

Our contact information

Warfair ApS ("Warfair")
Svinemosevej 7 Søsum
DK-3670 Veksø Zealand
Denmark
Phone number: +4548181819
E-mail: mail@warfair.org
CVR: 40934731

Who is responsible for data and information

The person (DPO) who is responsible for data and information is:
Christian Friis Bach (CEO)
Svinemosevej 7 3670 Veksø Sj.
Denmark
Phone +4548181819
E-mail mail@warfair.org or Christian@friisbach.dk

What type of information we have

If you are a customer (including subscribing to the newsletter) or partner, we collect the following information: Name, address, telephone number, e-mail address, payment information, order information and customer support communication. For private customers who use our webshop data is collected by Shopify - View more information.

If you are a volunteer, we collect the following information:
Name, address, telephone number, e-mail address and place of employment / examination.

If you are a "warfair friend" we collect the following information:
Name, title, telephone number, e-mail address and place of work / study.

If you are the applicant for a position in the Warfair team, we will collect the following information:
Name, title, address, telephone number, e-mail, signature, contractual relationship, previous education and place of employment.

If you are Warfair staff we collect the following information:
Name, initials, title, address, telephone number, e-mail, date of birth, photo, signature, CPR no, contract relationship, salary, previous education and place of employment.

Cookies and statistics

The Warfair site does not use cookies. Our website is hosted at Shopify. See more information on how Shopify handle your data here.

How we get the information and why we have them

The personal information we process is provided to us directly by you as part of the transaction or relationship with Warfair. Sensitive personal information is collected only as part of an application process for a warfair position or as part of a contractual relationship as a Warfair employee.

According to the General Data Protection Regulation (GDPR), the legal bases we are dependent on for processing this information:

  • Your consent. You are able to remove your consent at any time. You can do this by writing to mail@warfair.org.
  • We have a contractual obligation.
  • We have a legal obligation.

What we do with the information we have

If you are a customer we use your personal data to:

  • Send you order confirmation and order information
  • Answer questions and follow your requests
  • Be able to deliver your goods and provide our services to you, including by sharing your name, address, email and order information with the shipping companies DAO and DSV.
  • Could manage our customer relationship with you
  • Could provide you with offers and marketing material as long as it complies with applicable laws.

If you are a volunteer we use your personal data to:

  • Coordines work with the Warfair team and other volunteers
  • Provide information about organizational news and events
  • Able to maintain our relationship with you
  • Promote you on our web page (https://www.warfair.org/about) by your consent.

If you are a “friend of Warfair” we use your personal data to:

  • Able to maintain our relationship with you, including sending regular newsletters.
  • Promote you on our web page (https://www.warfair.org/about) by your consent.

If you are Warfair staff we use your personal data to:

  • Enter into a contractual relationship with you.
  • Pay wages, pensions and other types of remuneration.
  • Coordinate work with the Warfair team and volunteers.
  • Provide information on organizational news and events.
  • Able to maintain our relationship with you.
  • Promote you on our web page (https://www.warfair.org/about) by your consent.

We do not share this information with any other organization or business without your specific consent. We do not share the information with partners in third countries that are not covered by GDPR.

How to store your information

Your information is securely stored in the Warfair password protected Microsoft Office365 Warfair Platform (Teams, SharePoint and Outlook) (covered by the Microsoft Data Processor Agreement) and for customers and business partners in either the password-protected Shopify platform (covered by Shopify Data Processing Agreement) or the Warfair password protected Visma e-conomic suite (covered by Visma-Warfair Data Processing Agreement).

The data is not stored or stored anywhere else either electronically or physically.

We only keep the information as long as there is a legal and legitimate basis for this, unless the relationship, based on mutual consent, continues after this period. For customers and commercial partners, the information is stored for 5 years to meet Danish audit requirements.

When there is no longer a legal and legitimate basis for storing the information, we will dispose of your information by deleting the records stored in all physical and electronic archives, including possible backups.

Your rights to data protection

According to the Data Protection Act, you have rights including:

  • Your right to access - you have the right to ask us for copies of your personal information.
  • Your right to correction - you have the right to ask us to correct the information that you think is inaccurate. You also have the right to ask us to fill in the information you think are incomplete.
  • Your right to deletion - you have the right to ask us to delete your personal information in certain circumstances.
  • Your right to limit treatment - you have the right to ask us to limit the processing of your information in certain circumstances.
  • Your right to object to treatment - you have the right to object to the processing of your personal data in certain circumstances.
  • Your right to data portability - you have the right to ask that we transfer the information you gave us to another organization or to you in certain circumstances.

You are not required to pay any fee to exercise your rights. If you make a request we have a month to answer you.

Please contact us at mail@warfair.org, if you wish to make a request.

How to complain

You can complain directly to the Warfair complaint mechanism at complaints@warfair.dk. The complaint is processed by Warfair's Ethical Committee.

You have the right to file a complaint with the Data Inspectorate if you are dissatisfied with our way of handling your personal information or if you do not think we are living up to our obligations to process your information.

You can find the contact information to the Data Inspectorate atwww.datatilsynet.dk, where there is also a direct link to file a complaint.